Interruptions, emergencies and crisis are part of life. They are inevitable, and often times they seem to overwhelm us, if we do not know how to deal with them.

 

What You’ll Learn?

In this short article, I am going to outline for you different techniques that you can use and apply TODAY to minimize the distractions so that what you’ve planned is not completely wasted. In fact, I am going to show you a way of planning that does not depend on your available time throughout the day, and it is completely independent from deadlines. Thus, your plans are never going to be affected by unexpected events and circumstances.

When we plan in a short term, and that is for 1-7 days ahead, almost all your plans are going to be affected in a certain way. Why?

 

Because Distractions, Crisis And Interruptions By Definition Are Urgent And They All Have Short Term Consequences

Let’s say, you got a phone call from a friend to do something. But you had already scheduled some plans for today. You do not want to disappoint your friend, so you accept the request. What that means is your plans for today are RUINED, because you abandon your schedule.

First of all, plans are just a theory. You create plans to set the direction of a particular action, but this does not mean you have to do it today. In case of emergencies like this, you want to allow yourself MORE TIME completing that plan. This will take the pressure off.

Most people give up, when a plan is interrupted once, twice or even the third time. This shouldn’t stop you from implementing things, especially if you correct the course of action. The reason why all your plans are ruined is because you haven’t established clear objectives of the plan. If there are no objectives, it is REALLY HARD to stick to one. It is actually impossible to stick to a plan without any objectives in mind.

There’s a little psychology behind this, because executing your planned activities require self-discipline and determination. However, you do not want to stick to the plan as it is exactly. Unexpected things you did not plan may always show up.

All you have to do here is to stick to a plan and adjust its course from the new learned lessons. Introduce new pieces to the plan, like a version 2.0, and follow the new one.

 

Planning is a learning experience, it is NOT an exact science

All plans fail the first time. But who cares, since based on the ones that failed, you can always create a better ones.

Planning is flexible. Do not think of it as a strict routine that you have to follow closely. It should be designed to give you overall idea of where things should be going.

And you can be as creative as possible with your plans, because action without planning is the reason of every failure. This is the Brian Tracy’s favorite quote :-]

 

So here’s what to do about it…

1) Always plan long term, at least 30 days ahead, but implement that plan twice as fast to validate it.

If you have an interruption on Saturday, you can always do this another time (let’s say on Sunday), because you allow yourself MORE TIME to finish the job. However, you do not want to wait until the last moment to do things, that’s why you may want to execute fast.

Let’s say you planned something important on Monday. If you know that you may finish with it at the end of the day, do not make any plans for Tuesday. Because if interruptions occur on Monday, you can jump and do your work on Tuesday instead. Always allow yourself more time.

2) Schedule your interruptions. I’ve learned this from Eben Pagan. All you have to do here is that you always want to start early so that you know there may be something unexpected along the way.

You can even schedule unexpected visits, how?

Do not set any conditions that may lead to unexpected visits.

Example: lock the door, turn off the phone, turn off the Internet connection, isolate yourself from the world as you work, because this is when you are going to get a tremendous amount of work.

If there are weird sounds from a nearby construction site, get ear dampening to eliminate all noisy vibrations around you to establish a certain noise control. :-]

Distractions are simply the enemy of progress.

3) Always expect interruptions. If you do not go that crazy and completely isolate yourself from all your surroundings, then you may want to expect interruptions as the worst possible outcome.

You want to psychologically or MENTALLY prepare yourself when an interruption occurs. Simply, you are going to take it more “lightly” than when it is not expected and pisses you off instead :-]

You are simply accepting interruptions and emergencies as part of life, and there’s nothing you can do about it. It is about the attitude here toward the distractions that matters. You will be amazed how more positively you are going to take unexpected events and circumstances along the way, if you actually expect and accept interruptions as part of life.

Always imagine the worst thing that may happen, so when something not that bad happens, you’ve already seen the worse possible outcome (in your mind). This is a little mental trick that I use, and it serves me quite well :-]

4) Know your deadlines. If you want to allow yourself more time, scheduling interruptions and unexpected things that may happen, this may affect your deadlines.

What that means is simply, you can increase the deadline of the project. If you do not have control over the deadlines, and that means they are set by an event or somebody else, then it is important to know them in ADVANCE. So you can act accordingly to set backs when you allow yourself more time for the overall period to get things done within the project.

You need a “flight plan” to be successful. It’s amazing how many people fail because they just don’t have long term plans . And having a plan isn’t enough. Just like an airplane pilot you must make course corrections to arrive at your destination – the things you desire the most. You should really get your hands on Brian Tracy’s Flight Plan Book + Bonuses – to unlock the power within you.

I highly recommend this book, you will really get a lot out of it!

 


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If we do not determine the “bottlenecks” of our projects, we are going to be running in circles and eventually we are going to finish from where we started. This is when we always seem busy, but at the end of the day we do not see any progress at all.

 

Being Busy, Does Not Always Mean Productive Work

It seems like there’s always something that’s more important than anything else, and these are the things that determine the speed of your current project completion.

In this article, I am going to show you how to determine your priorities that are associated with your highest outcomes. Often times, it is not an easy thing to do, because for most people everything is a priority. But that’s not the case … the key is to follow the things that slow you down the most, and working on them, in order to get to the desired outcome.

This is like hiking a mountain. The biggest chunks of rocks are your obstacles, if you want to reach the top. As you overcome the biggest rock, you get one step closer to the desired destination.

Guess what?

It turns out that if we want to reach the outcome of our business, we have to determine the biggest rocks and obstacles that are in our way, and working toward overcoming them is going to move things forward.

 

Should You Care About Priorities?

The answer is simple. You do not have to care about priorities at all, unless you want to get the things moving in the direction you want them to move. If you do not establish priorities, we are hoping to get lucky.

Luck itself is an idea that describes certain events that we can’t explain. If something positive happened that we can’t explain, we say that we got lucky.

You can be lucky anytime you want, as long as you determine the bottlenecks that are preventing you from getting across, and get to the desired destination.

 

How Does This Work?

Begin with answering those questions on a piece of paper:

1) What’s the most important thing to you? (e.g. family, business, health, relationships with others, inner development)

Determine the order of those values. Which one is #1, #2, #3 … Wrong order of values leads to underachievement and dissatisfaction. Have you ever had a job that you did not like, but because the money was good, you stayed at it? This alone represents misalignment of values.

To make sure your values are aligned, you need to have COURAGE to follow the things you want always wanted to do, even if this means that you have to get some enemies along the way.

People who stood up in their lives get a lot of enemies, but we call them heroes. Because they stood for something they believed. Those are the core values you need to look for within yourself.

2) Determine the things (tasks) that waste most of your time. You have to be honest with yourself. What are the activities you currently have that are INCONSISTENT with your goals? Once you are clear about your values, it becomes much easier to establish your priorities.

3) Separate the urgent from the important. Urgent things have short term consequences, important things have long term consequences.

Example of something urgent: phone calls, unexpected visits, quick trips, unexpected interruptions etc.

Example of something important: creating more videos for your marketing campaigns, creating content, building relationships with other people, etc.

If you mix both the urgent and important, you are not going to get much done.

In order for you to overcome the urgent stuff, schedule your interruptions. If you schedule them, you are always going to have a piece of mind. Always allow yourself longer time for doing IMPORTANT things.

If something would take 3 hours to do it, allow yourself 4 hours. This alone is going to take the pressure off.

4) What’s the future impact of every action you make? Something that has high priority always have higher future impact. This alone is going to show you what’s important and what’s not.

Let’s say for example, you get an email from someone you do not know. What’s the future impact of opening that email? If it is low, then, do not even bother opening it. If you always treat your actions, in terms of determining the impact of future consequences, you are going to determine the biggest bottleneck that has to be done.

The important things are usually the bottlenecks, that slow things down. You want to do them first, no matter how much time this would take. Even if you neglect completely insignificant stuff, you are going to get massive progress along the way.

5) Procrastinate on the low impact activities. If you ask yourself about the future impact certain action is going to take, and if the impact is low or there’s no impact at all. Learn to procrastinate those activities, because they are not going to give you any value.

Busyness is addictive, and it is often determined by the low insignificant things. Remember, being busy does not always mean real work.

6) Formulate a process. As you’ve determined the most important things, now it is the time to plan them out. Formulate a strategy that’s going to set the direction of your work. If you want to get more details on planning your work and formulating a strategy – go here

You’ll find the real secret to planning in Brian Tracy’s Flight Plan. It’s an easy-to-read, practical step-by-step approach in accomplishing your goals and getting the job done.


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